Complete Rental Process

How It Works

At Aspen & Oak Rentals, we’ve designed our rental process to be straightforward, transparent, and reliable, so you can focus on enjoying your event while we handle the details. Whether you’re planning a wedding, corporate function, or private celebration, our step-by-step process ensures a smooth experience from inquiry to pickup.

01.

Browse Our Rental Collection

Explore Rentals That Match Your Event Vision

Start by browsing our curated collection of event rentals, including Chiavari chairs, tables, linens, charger plates, and tableware. Each item is selected for professional events and maintained to a high standard.

What to consider when browsing:

Event type (wedding, corporate, private celebration)
Guest count and seating layout
Colour palette and overall theme
Venue requirements and space limitations

If you’re unsure what you need, our team is happy to help guide your selections.

02.

Request a Quote

Tell Us About Your Event

Once you’ve selected your rentals, submit a quote request with your event details. This helps us confirm availability and provide accurate pricing.

Information we’ll need:

Event date
Event location (venue or address)
Estimated guest count
Rental items and quantities
Delivery and pickup preferences

Our team reviews every request carefully and responds with a clear, itemized quote — no hidden fees.

03.

Confirm Your Booking

Secure Your Rentals with Confidence

After reviewing your quote, confirm your booking to reserve your selected items for your event date. Once confirmed, your rentals are removed from availability to ensure everything is reserved exclusively for you.

What happens next:

Booking confirmation is sent
Event details are finalized
Delivery and pickup times are scheduled

We remain available for adjustments if your guest count or needs change.

04.

Delivery & Optional Setup

On-Time Delivery You Can Rely On

We deliver your rentals on the scheduled date and time, ensuring everything arrives clean, complete, and event-ready.

Delivery includes:

Careful transportation of all items
Placement at the designated drop-off area
Optional professional setup (if selected)

Our team works efficiently and respectfully within venue guidelines to keep everything on schedule.

05.

Enjoy Your Event

Celebrate Without Worry

With your rentals delivered and set, you’re free to enjoy your event. Our inventory is designed to perform beautifully throughout your celebration, from first guest arrival to the final toast.

No last-minute stress. No unexpected surprises.

06.

Pickup After Your Event

Easy, Hassle-Free Pickup

After your event concludes, our team returns at the scheduled pickup time to collect all rental items.